Privacy Policy

Effective Date: 22 Feb 2025
Last Updated: 22 Feb 2025

1. Introduction

Welcome to Mashqah (“we,” “our,” “us”). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and store your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website [insert website URL] and submitting your data through our competition entry form, you agree to this Privacy Policy.

2. Data We Collect

When you enter our competition, we may collect the following personal data:

• Full Name
• Email Address
• Phone Number (if provided voluntarily)
• IP Address
• Any other data you submit via our forms

We do not collect or store sensitive personal data such as race, ethnicity, religion, or health information.

3. How We Collect Data

We collect your data through:

• Form Submissions: When you enter our competition or fill out any form on our website, the submitted data is stored on our website’s database.
• Automated Technologies: We may collect technical data, such as your IP address and browser type, through cookies and similar tracking technologies.

4. How We Use Your Data

We use the data we collect for the following purposes:

• To process and manage your competition entry.
• To contact winners and deliver the prize.
• To send updates, newsletters, or promotional materials (only if you opt-in).
• To improve our website functionality and user experience.
• To comply with legal obligations.

We never sell your personal data to third parties.

5. How We Store and Protect Your Data

• Form Submissions: All competition entries are stored securely on our website database.
• Security Measures: We use encryption, secure access controls, and other security protocols to protect your data from unauthorized access.
• Retention Period: Your data is stored only for as long as necessary for competition administration and legal compliance. Competition data will be deleted within 6 months after the competition ends unless you have opted into further communications.

6. Sharing Your Data

We may share your personal data only in the following cases:

• With trusted third-party service providers (e.g., email marketing or database management) who assist in managing the competition. These providers must comply with GDPR regulations.
• If legally required by law enforcement, regulatory authorities, or to comply with a legal obligation.

We do not share your data with advertisers or unrelated third parties.

7. Your Rights Under GDPR (UK)

You have the following rights regarding your personal data:

✅ Right to Access – You can request a copy of the personal data we hold about you.
✅ Right to Rectification – You can ask us to correct any inaccurate or incomplete data.
✅ Right to Erasure (“Right to be Forgotten”) – You can request that we delete your personal data, subject to legal obligations.
✅ Right to Restrict Processing – You can ask us to limit how we use your data.
✅ Right to Data Portability – You can request a copy of your data in a structured format.
✅ Right to Object – You can opt out of certain data uses, such as marketing emails.

To exercise these rights, contact us at [Insert Contact Email].

8. Cookies & Tracking

Our website may use cookies and tracking technologies to enhance your experience. These may include:

• Essential Cookies: Necessary for website functionality.
• Analytics Cookies: Used to analyze website traffic (Google Analytics, etc.).

You can control cookies through your browser settings.

9. Data Transfers Outside the UK

If we transfer your data outside the UK (e.g., using cloud storage or third-party providers), we ensure compliance with GDPR regulations and use safeguards such as Standard Contractual Clauses (SCCs) or working with providers that are UK GDPR-compliant.

10. Contact & Complaints

If you have any questions or concerns regarding your data or this Privacy Policy, please contact us:

📧 Email: [Insert Contact Email]
📍 Address: [Insert Business Address]

If you are unsatisfied with how we handle your data, you have the right to file a complaint with the Information Commissioner’s Office (ICO):
🔗 www.ico.org.uk

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated “Last Updated” date. We encourage you to review this policy regularly.

By using our website and submitting your data, you acknowledge and agree to this Privacy Policy.